🔐 Sign in with your Daycare Account
password1234 and prompt for a secure password at first login. Emergency lockout recovery account: emergency
✨ Friendly Family Tuition, Fees & Parent's Night Out Tracker
Important daycare announcements, policy updates, schedule changes, and dashboard notes for all Admins & Staff.
Click any card below to jump directly into your tuition tracker, daily classroom check-in/meals/Kid Grams, state licensing binder, or capacity planner.
| Family & Child | Schedule & Start | Carry-Over (Prior Wks) | Tuition This Fri | Fees / Parent's Night Out | Paid This Fri ($) | Current Balance | Way | Quick Actions & Message |
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Unpaid tuition, fees, and Parent's Night Out automatically carry over from week to week.
| Family Name | Child Name(s) | Parent / Guardian 1 & 2 (Name, Email & Phone) | Child Start Date | Schedule | Tuition Rate | Starting Carry-Over | Tuition Due YTD | Fees & PNO YTD | Paid YTD | Total Balance Owed | Status | Actions & Message |
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The Due column shows that week's scheduled Tuition + any Fees / Parent's Night Out for that week. Unpaid amounts automatically roll into the next week's Carry-Over!
Defaults to the $25.00 Late Fee, or choose Parent's Night Out, supplies, or a credit for any Friday week!
| Week / Friday | Family | Type | Amount |
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Customize your top-left daycare logo picture, admin email, and printable year-end Form 2441 tax receipts.
| Family Name | Child Name(s) | Start Date | Schedule | Total Paid YTD | Form W-10 / 2441 Actions |
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Automatically totals all collected tuition, fees, and Parent's Night Out by IRS Quarter and payment method, applies optional business & in-home Time-Space deductions, and calculates your estimated Self-Employment (`Schedule SE`) & Quarterly (`1040-ES`) tax set-aside.
| IRS Quarter (Form 1040-ES) | Gross Collected | Est. Tax Set-Aside |
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| Revenue Category / Payment Method | Amount YTD |
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Digitized from the Cedar & Clover Preschool Monthly Spending Checklist. Track your monthly budget, check off items to buy, enter amounts spent, check off saved receipts, and click 🖨️ Print Monthly Checklist for your physical binder!
| 🛒 Buy | Expense Category | IRS Tax Bucket | Amount Spent ($) | 🧾 Receipt Saved |
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Enter First & Last Name to auto-generate the username (e.g., First Lastname → f.lastname). New accounts start with default password password1234 and must change it at first login.
password1234 (Encrypted with Salted SHA-256)
Accounts lock after 3 failed attempts. The built-in Emergency Admin (emergency) never locks out so you can always recover access.
| Name | Username | Contact Info | Role | Status / Security | Admin Actions |
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Customize daily daycare operating hours, weekly learning themes, meals, and activity blocks for any week of the year.
Add employees or contractors, record individual paychecks, track hours, withholdings, Employer FICA (`7.65%`), and `1099-NEC` (`$600+`) thresholds. Payroll automatically syncs to your Schedule C Business Tax Estimate in the Tax Receipts tab!
| Employee & Role | Tax Type & Rate | Hrs YTD | Gross YTD | Withheld | Net YTD | Tax Form Status | Actions |
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| IRS Quarter | W-2 Gross Wages | 1099-NEC Labor | Withheld + Employer FICA | Total Payroll Cost |
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| Pay Date | Employee | Classification | Hours | Gross Pay | Withheld | Net Paid | Method & Note | Pay Stub / Action |
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Assign each family a unique 4-digit PIN, launch the full-screen Tablet PIN Kiosk Mode for parents at drop-off/pick-up, and export attendance records to PDF or CSV.
| Family & Child | 🪪 Authorized Pick-Up & ID Notes | 4-Digit Family PIN | Today's Status | Check-In Time | Check-Out Time | Hours Today | Staff Quick Action |
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| Date | Child Name | Family | Authorized By / PIN | Check-In Time | Check-Out Time | Total Time in Care | Status / Note | Action |
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In-home daycare providers can deduct a flat IRS Standard Meal & Snack Rate for up to 1 Breakfast, 1 Lunch, 1 Dinner, and 3 Snacks per child per day without needing grocery receipts. Check off meals below to automatically calculate your YTD Schedule C food deduction!
| Child & Family | Today's Attendance | 🥞 Breakfast | 🍎 AM Snack | 🥪 Lunch | 🥨 PM Snack | 🍝 Dinner | 🥛 Eve Snack | Daily IRS Deduction | Quick Fill |
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Log each child's daily mood, nap time, meals eaten, diaper/potty count, and "Please Bring Tomorrow" supply reminders. Automatically displays on the Tablet PIN Kiosk when parents check out, or send with 1 click via Text/Email!
Keep your home daycare 100% inspection-ready with instant access to Child Allergy & Immunization Expiration Alerts, Boo-Boo / Incident & Illness Logs, and Monthly Fire & Severe Weather Drill Records.
| Child & Family | Allergies / Dietary Restrictions | EpiPen / Meds on Site | Physician Name & Phone | 💉 Immunization & Physical Exp. Dates | Compliance & Action |
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| Date/Time | Child | Type & Action | Parent Sign-Off | Slip / Notify |
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| Date & Time | Drill Type | Kids / Speed | Notes |
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| Closure Date | Holiday / Closure Event | Tuition & Parent Note | Status |
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| Date & Time | Child | Safe-Sleep Observation | Staff |
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| Child | Medication & Schedule | Auth Through | Today's Dose |
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| Staff Member & Role | ❤️ Pediatric CPR / First-Aid | 🔍 Background & Fingerprints | 🍎 Food Handler / Permit | 🎓 Annual Training Hours | Compliance Status |
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| Child & Family | 📄 Contract | 📖 Handbook | 💉 Immuniz. | 🚑 Med Release | 🪪 Pick-Up ID | 🍎 CACFP Form | 📸 Photo Rel. | 💵 Deposit | Onboarding Status |
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Track your live Enrolled Headcount & Infant Ratio against your licensed capacity, see the exact date when enrolled infants turn 18 months to free up an infant spot, and convert Waitlist families into active enrollment in 1 click!
| Prospective Family & Child | Target Start & Rate | Status | Actions |
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Enter each enrolled child's Date of Birth (DOB) to automatically classify their state licensing age group and see the exact date an infant turns 18 months to free up an infant ratio spot.
| Enrolled Child | Child Date of Birth | Current Age & Group | 18-Mo Toddler Graduation |
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Customize your account theme, tracking calendar start date, desktop shortcuts, backups, and password.
Set the official Daycare Email used when sending parent reminders, weekly receipts, Kid Grams, and year-end W-10 tax statements (prevents sending from a personal email account).
Download a desktop launcher icon for your operating system to open Cedar and Clovers Daycare directly:
Turn any in-home daycare module on or off at any time. Your data is always preserved when a module is hidden.
.tgz Package)
Select a McQueen Technologies .tgz update package to automatically extract and execute installDaycare.sh while preserving all daycare data.
✓ Sent [Time] Badge: Queue all due or past-due families for the week, send via BCC Email or individual SMS/Email, and stamp a clickable ✓ Sent timestamp badge on each Friday row.+$) or percentage (+%) rate adjustments across all families, apply in 1 click, and generate 30-day parent rate adjustment notices.P1 W-10 / P2 W-10): Per-family sibling discount and co-parent split billing percentages (50/50, 60/40, 70/30) with separate printable/emailable Form W-10 tax statements for each parent.🏖️ Vac (X/2) toggle on Friday Check-In that applies each family's annual vacation credit (free or 50% holding fee) and tracks YTD weeks used.Space % × Time % = Time-Space % from home square footage and logged attendance/prep hours with 1-click apply to Schedule C.🌟 Paid Up or 💳 $XXX Due) and an expandable Scan-to-Pay QR code when parents enter their 4-digit PIN.😴 Slept poorly, 🍼 Ate breakfast, 🦷 Teething, 💊 Morning meds, 👵 Alt pick-up) that alert on the Attendance Roster & Morning Briefing.📲 SMS and ✉️ Email restock requests.✉️ Remind Parent button./var/www/ccdaycare/data on the Pi with AES-256-CBC (PBKDF2, 100k iterations) before pulling to mcq-monitor nightly at 2:00 AM with 30-day retention and 1-click restore.tmpfs for /var/log/nginx (32M), volatile systemd-journald (24M cap), and ext4 noatime,commit=600 tuning cut microSD write wear by ~80%.setup_luks_vault.sh and 1-click NOC Encrypt/Lock/Unlock with real-time progress bar.HTTPS :443 & /api/state, and automatically rolls back on failure.cedarandcloverpreschool@gmail.com) and force Gmail authuser account selection so emails never send from a personal account.$75.00 Extra Day preset button and fee option; refined Friday due-date logic so accounts are never flagged Past Due until after Friday (unless carrying a prior week's balance).mcqueen-daycare-api & mcqueen-daycare-mdns), NetworkManager-wait-online boot fix, NOC Web SSH pre-authorization, and live /VERSION.json telemetry.MT-100 through MT-104 at /legal.html).
installDaycare.sh): Reuses existing /etc/nginx/ssl/ccdaycare.key during software updates so TOFU key pins on McQueen Monitor (:443 & :8443) never rotate unexpectedly.tailscale set --operator=cody --ssh=false --accept-routes=false so OpenSSH (:22) handles key/password auth reliably.tailscale0 unmanaged in NetworkManager and isolates mDNS reflection while keeping LAN .local discovery active..tgz Web Updater API (/api/update-software): Validates installDaycare.sh inside uploaded bundles and runs /usr/local/bin/apply-daycare-update.sh while preserving live daycare databases.22/443/8443), root SSH lockdown, 0600 SSL key permissions, localhost API (127.0.0.1:8085), 2:00 AM daily backups, and 256-bit WPA-PSK hex encryption.0%–100% upload + stage progress bar and dynamic DaycareName_Backup_Date.json exports.--new-appliance, --hostname, and --daycare-name provisioning flags to installDaycare.sh; deployed McQueen Technologies Gateway (:8443) with vnStat telemetry & HTTP Basic Auth; configured 2:00 AM daily cron backups.W-2 / 1099-NEC), and Customizable Weekly Operating Hours & Curriculum Planner.
443 & 8443), localhost Python state API (127.0.0.1:8085), Avahi .local mDNS discovery, and SSH/console root lockdown.Step-by-step instructions for the Home Command Center, Admin Bulletin Board, Friday Tuition & Printable Receipts, Family Roster & Authorized Pick-Up Adults, Child 4-Digit PIN Kiosk, In-Home Daycare Modules, and Software Updates.
.tgz), Release Notes & Support
Cedar_and_Clovers_Daycare_Backup_2026-10-27.json).Daycare_Appliance_Bundle.tgz file from McQueen Technologies. A live 0% → 100% progress bar tracks upload bytes, elapsed time, and all 7 installation & security-audit stages while keeping 100% of your daycare records intact.| Family & Child | Parent 1 & 2 Contacts | Amount Due | Reminder Status | 1-Click Send |
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| Wk # & Friday | Scheduled Tuition | Fees / Credits | Amount Paid | Way & Check # / Ref Memo | Running Balance |
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Preview a flat dollar or percentage tuition rate adjustment across all active families, apply in 1 click, or send a 30-Day Parent Rate Adjustment Notice.
| Family & Child | Schedule | Current Rate | New Rate | Weekly Gain | 30-Day Parent Notice |
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Direct system support, troubleshooting, and complaint/issue reporting for your daycare node.
Fill out the details below and click Auto-Send Complaint to Email to automatically dispatch your report to cmcqueen@mcqueentechnologies.com and log it on the server.